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Office Administrator
Admin
Experience:
Fresh graduates, 1-3+ years
Location:
Kuala Lumpur, Malaysia (On-Site)
Description
The Office Administrator will oversee and coordinate day-to-day administrative activities, support internal teams, and ensure efficient office workflows.
This role is ideal for someone who is detail-oriented, proactive, and comfortable managing multiple administrative tasks in a fast-paced working environment.
Key Responsibilities:
- Manage daily office operations and administrative processes
- Maintain and organise company records, files, and databases
- Handle correspondence, including emails, phone calls, and letters
- Schedule meetings, appointments, and internal events
- Prepare reports, presentations, and documents
- Support management and staff with general administrative tasks
- Monitor office supplies and coordinate purchasing when required
- Assist with budgeting, claims, and basic expense tracking
- Ensure office procedures are followed in line with company policies
- Coordinate with internal departments, vendors, and external stakeholders
Requirements
Experience
- Fresh graduates are welcome to apply
- Prior experience in an administrative, office support, internship, or coordination role is an advantage
- Experience in a corporate, technology, or fintech environment is a plus
Administrative Skills
- Strong organisational and time management skills
- Good document management and filing discipline
- Ability to manage schedules, records, and office processes efficiently
- Basic budgeting, claims, or expense tracking knowledge is an advantage
Technical Skills
- Proficiency in Microsoft Office, Google Workspace, or similar tools
- Familiarity with office management systems, project management tools, or CRM systems is an advantage
- Basic bookkeeping or accounting knowledge is a plus
Preferred Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field
- Internship experience in administration, HR, finance, procurement, or office coordination is an advantage
- Familiarity with basic HR, finance, procurement, or vendor coordination processes is a plus
Soft Skills
- Excellent written and verbal communication skills
- Strong attention to detail
- Good problem-solving ability
- Able to multitask and prioritise work effectively
- Willing to learn, proactive, and comfortable supporting different teams
Why Join CoherentPlus
- Be part of a growing fintech company in Malaysia
- Work closely with teams building real-world payment solutions
- Gain exposure to office operations within a technology-driven environment
- Opportunities for professional growth and internal promotion
- Supportive team culture with hands-on learning opportunities
- Dental insurance
- Opportunities for promotion